Welcome to the Pro Series Help application. This Help system summarizes selected Pro Series features and functions.
To access a different record:
1. Click the Next button to go to the next record.
2. Click Bwthe Previous button to go to the previous
record.
Buttons are located on the left side of the screen. Try it now!
About Help - Page 2
Click Index when you are looking for specific
information.
When the Index list appears:
1. Use the Scroll Bar to locate a topic.
2. Click the Select button located next to the topic.
3. Click the Help buB/tton to go to the record with that information.
About Help - Page 3
Use the Window pull-down menu to switch
between the Help application and any other
FileMaker or Pro Series database.
Refer to the FileMaker Pro user's guide for an exhaustive treatment of all software fBIeatures. The user's guide contains both how-to and reference information.
Brief Overview - Page 1
A Pro Series database consists of records,
fields, files, and layouts.
RECORD: A record contains the information you
keep about one product, person, or transaction.
A record corresponds to a paper form, B\such as
a purchase order, that contains detailed
information in many different categories.
Brief Overview - Page 2
FIELD: Within each record, you enter
information into a field, which
represents a category of information.
A field can contain dollar amounts,
names, part numbers, pictures, dates,
or times.
FILE: A fileBh consists of a set of
records. A file also contains the
layouts and scripts designed for
the records.
I)I H
Brief Overview - Page 3
LAYOUT: A layout
organizes information
for display, data entry,
and printing.
You can create several
layouts for the same
information. Each layout
is completely separate
from the information it contaiB
1*DBC
Custom Work Available - Page 1
For those of you who do not have the time or knowledge
needed to create custom layouts, reports, etc., I am
available to do the work necessary for you at a price.
Availability and pricing will be done on a
case by case basis
as to the complexity of work required. No guarantee can be made as to whether a job will be accepted or on the final product.
All inquires and as much detailed information as possible shoulCQd be sent to:
Bob Davis
7250 York Avenue South, #317
Edina, MN 55435-4421
Custom Work Available - Page 2
Please note, that I reserve to right to include any custom work into
future versions of the Pro Series line of database applications without
any permission from the party or parties that requested the work
nd as to whether or not the job was accepted and/or completed.
In simple terms ... any information or ideas that you send me I can include in any future version of the Pro Series line of software products no m
atter whether I accepted the job or not.
Also please note that if a job is accepted and we agree on pricing and terms that a deposit equal to half (50%) of the total price will be required before work is startD$ed. This deposit is non-refundable.
Custom Work Available - Page 3
In addition, if the job is canceled or the final work is not what
you expected, you still loose the deposit.
Any changes or modifications, no matter how large or small, made after work has begun will require
an addition fee equal to 25% of the total price agreed upon. This fee is also non-refundable.
Upon completion of the job the balance in full will be require.
Customer Support - Page 1
As a registered customer, you are entitled to help.
If you have technical questions or encounter a problem
operating your software, you can contact me at:
CompuServe ............. 70625,717
America OnL
B|ine ......... BobD20
In addition you may also write to:
Bob Davis
7250 York Avenue South, Suite 317
Edina, MN 55435-4421
Export - Page 1
The Export button, which is located on the Export menu, will function
exactly as the Export command found under the File pull-down menu.
Using this command you will be able to setup custom parameters for datBUa export.
Please refer to the FileMaker Pro user's guide for additional information.
Import - Page 1
The Import button, which is located on the Import menu, will function
exactly as the Import command found under the File pull-down menu.
Using this command you will be able to setup custom parameters for datBTa input.
Please refer to the FileMaker Pro user's guide for additional information.
A2Importing From version 2.0 to version 3.0 - Page 1
Before you are able to import data from version 2.0 into
version 3.0, you must follow those directions listed below:
1. Open a Pro Series version 2.0 database.
2. Select
Export
from the
pull-down mB
3. A directory box will appear on the screen.
> Type the export file name. (Example: Phone Directory Text)
> Make sure
File Type: Tab-Separated
from the pop-up menu is selected.
> Click on C
the New button.
A2Importing From version 2.0 to version 3.0 - Page 2
4. The
Specify Field Order For Export
box will appear next on
your screen.
5. You must select only the following field names, from within the
Specify
Field Order For Export
box, by placing a cheB
ck mark next to each name
listed below. To insert or remove a check mark, click in the column next to
a field name.
NOTE: Make sure the export order matches the order in which I have listed.
CH To change the export order, click and drag a field name up or down.
A2Importing From version 2.0 to version 3.0 - Page 3
Pro Series Phone Directory database version 2.0 export order:
1. Date
2. Phone ID #
3. Name
4. Address
5. City
6. State
7. Postal Code
8. Country
9. Xmas List
10. Birthday
11. Contacts
12. Phone
13. Ext.
14. Location
15. Title
16. Notes
17. E Mail Name 1
18. E Mail Address 1
19. E Mail Name 2
20. E Mail Address 2
21. E Mail Name 3
22. E Mail Address 3
23. E Mail Name
24. E Mail Address 4
25. Type
26. Type Info
27. Industry
28. Industry Info
A2Importing From version 2.0 to version 3.0 - Page 5
> Make sure the command
Don't Format Output
is selected.
> Click on the OK button.
When exporting is done, quit version 2.0 and open version 3.0.
Navigate your way to the Import Menu using the MenuB
button found within version 3.0. Once you have reached the Import menu location please follow the directions listed below:
1. Click on the button labeled
Pro Series (database name) Version 2.0
A2Importing From version 2.0 to version 3.0 - Page 6
2. A directory box will appear on your screen.
> Locate and select the text file you just created with version 2.0
> Make sure the command
Import record from file on disk
selected.
> MakB
e sure
File Type: Tab-Separated
from the pop-up menu is selected.
> Click on the Open button.
3. The
Specify Field Order For Import
dialog box will appear on your
screen.
> Make sure the comman
Add new records
is selected.
> Click on the OK button.
* The field import order has been preset.
A2Importing From version 2.0 to version 3.0 - Page 7
A dialog box will appear on your screen showing you the progress of
records being imported.
NOTE: If you have modified your copies of the Pro Series database, the
procedure listed above may no lB
onger function correctly! You will
have to use the Import command to manually define your import
options.
Also please refer to the Relookup topic for additional information.
A2Importing From version 3.0 to version 3.0 - Page 1
Navigate your way to the Import Menu using the Menu button found
within the database. Once you have reached the Import menu
location please follow the directions listed below:
1. Click on the button labeledB
Pro Series (database name) Version 3.0
2. A directory box will appear on your screen.
> Locate and select a Pro Series database file (make sure it is version 3.0)
> Make sure the command
Impor
t record from file on disk
is selected.
> Make sure
File Type: FileMaker Pro
from the pop-up menu is selected.
> Click on the Open button.
A2Importing From version 3.0 to version 3.0 - Page 2
3. Next you will see an Information box appear on the screen.
> Make sure the command
Keeping them in the original record
selected.
> Click on the Open button.
A dialog box will appear onB
your screen showing you the progress of records being imported.
NOTE: If you have modified your copies of the Pro Series database, the
procedure listed above may no longer function correctly!
About Pro Series - Page 1
Welcome to the Pro Series line of database applications,
developed with FileMaker Pro, for use on the Apple
Macintosh computer.
In an ongoing effort, I hope to develop and distribute
many new exciting and B
useful database applications
for your personal as well as your business management
needs.
To this end, many of the database applications currently under
development will consist of integrated systems as welC
l as stand alone database
|ODD~
About Pro Series - Page 2
programs. Using this method of design and development, I hope to give
you the end user the flexibility to mix and match the Pro Series
line of database applications to best suit your needs.
Naturally enoughB
, I think the Pro Series line of database applications will become some of the best management software available for the Apple Macintosh computer.
I only ask that you please register your copy so that I may
CCkeep you informed of any changes that may take place in the future.
About Pro Series - Page 3
In closing, I would like to thank you for your interest
in the Pro Series line of database applications. Only
with your support will I be able to continue
developing and distributing software of this qualitB
I hope in the coming days, months and years to provide
you my customers and the rest of the Macintosh community with the highest quality software available at affordable prices!
Any comment or suggests yo
C_u may have concerning any of my software products will always be welcome. Your ideas will help!
A1Registration / Order Form / Restrictions - Page 1
You may have notices that certain minor restrictions have been
incorporated into the Pro Series line of database applications -
shareware version only!
Once you register and pay for your copy, you will recei
ve information on the removal of all restrictions. In addition you may also request a disks containing the Pro Series line of database applications with all restriction removed. (See Pro Series Order Form applC
ication).
NOTE: All Pro Series database applications - shareware versions, are fully
functioning programs with no restrictions on how many records you
many create, save or print. You D
are only limited by disk space.
A1Registration / Order Form / Restrictions - Page 2
Below is a list of all minor restrictions, currently found only on
the shareware versions:
1. Adding new layouts or modify current layouts.
2. Adding new scripts or modify current scripts.
3. The appearanceB
of the Password dialog box at startup.
> Pressing the Return Key will allow you to access and work in any Pro
Series database application.
A1Registration / Order Form / Restrictions - Page 3
Each Pro Series database comes with an application called,
Pro Series Order Form. You may use this program to produce
a hard copy print-out of the order form, which contains
pricing and upgrade information.B9
If you keep and use this software, please pay for it.
Shareware / Rights - Page 1
As you can easily see, may long hours have gone into the design and development of this software.
Using the distribution method known as shareware, I hope to
give you, the end user, the ability to decide fB
or yourself as to the value of this software.
In doing so, I hope you'll agree and honor the terms of my shareware policy listed below:
Shareware / Rights - Page 2
I invite you to use and examine my software products for a period
not to exceed 1 month. After which time you should decide if
this product is of value to you. If so, please complete the
registration / ordB
er form and return.
If on the other hand you can not find any use for this product, I ask that you destroy all your copies.
In any event you are free to distribute copies of the Pro Series software to othe
rs as long as the product has not been modified in anyway, shape or form. You may not distribute any Pro Series software if the password has been removed!!!
A%Software Used In Development - Page 1B
The following is a list of software applications used in the
development of the Pro Series line of database applications:
1. FileMaker Pro
2. Aldus SuperPaint
3. Mariah
Trademark Notification - Page 1
Claris and FileMaker are registered trademarks of Claris Corporation.
Macintosh is a registered trademark of Apple Computer, Inc.
Suitcase is a registered trademark of Fifth Generation Systems, Inc.
CompuServB
e is a registered trademark of CompuServe, Inc.
America Online is a registered trademark of America Online, Inc.
SuperPaint is a registered trademark of Aldus Corporation.
Mariah is a registered trademark of InC!teractive Media Intelligence, Co.
Relookup Command - Page 1
Relookup - Triggers a lookup based on the value in the current field. FileMaker Pro copies the new values from the lookup file into the current file. Use to update already looked-up values.
From time to time B
information located in one Pro Series database may change, for example, information located within the Address field of the Phone Directory database. Since other Pro Series databases, such as Customers and Vend
ors, use this information, via the Lookup Phone Directory ID field, you may wish to update these records automatically instead of manually having to retype such information. You can use the Relookup command fouD6nd under the Edit pull-down menu to perform this task.
Relookup Command - Page 2
This is done by selecting, tabbing to or clicking in, the Lookup Phone Directory ID field (for example the Lookup Phone Directory ID field found in the Customer or Vendor database).
Once this field is selectB
ed, choose the Relookup command from the Edit pull-down menu. The system will automatically lookup and retrieve all data based on the ID number found within that field.
Relookup Command - Page 3
Another time in which you will use this command is when you import data from version 2.0 into version 3.0.
Many Pro Series database applications retrieve information from the Pro Series Preferences database (B
pictures, icons and/or text). For example the Industry field, found within the Phone Directory, will automatically retrieve an icon from the Pro Series Preferences database.
To Relookup information - select th
e a field by tabbing to or clicking in it. In some cases a pop-up list may appear, this is normal. Select Relookup from the Edit pull-down menu to retrieve information based on that field.
"A2Importing From version 2.0 to version 3.0 - Page 4Bf
Pro Series Note Pad database version 2.0 export order:
1. Date
2. Topic
3. Phone ID #
4. Notes
#A(Version Numbers / Release Dates - Page 1
For a list of the most current version numbers and their
release dates, please refer to the following list:
Package - A:
Pro Series Order Form .......... Version 3.0 ... Feb. 1992
Pro Series Preferences ..Bc....... Version 3.0 ... Feb. 1992
Pro Series Help ..................... Version 3.0 ... Feb. 1992
$A(Version Numbers / Release Dates - Page 2
Package - B:
Pro Series Phone Directory ... Version 3.0 ... Feb. 1992
Pro Series Note Pad .............. Version 3.0 ... Feb. 1992
Pro Series Regional ............... Version 3.0 ... Feb. 1992
%A(Version Numbers / Release Dates - Page 3B
Package - C:
Pro Series Contact Manger ...... Version 3.0 ... Summer 1992
Pro Series Customers ............. Version 3.0 ... Summer 1992
Pro Series Vendors ................. Version 3.0 ... Summer 1992
&A(Version Numbers / Release Dates - Page 4
Package - D:
Pro Series Inventory .............. Version 3.0 ... Fall 1992
Pro Series Sales ..................... Version 3.0 ... Fall 1992
Pro Series Purchases .............. Version 3.0 ... Fall 1992
Color - Page 1
For those of you who have a color
Macintosh, you will find with
the release of version 3.0, that
color has been added.
I have tried to group certain information and commands by color. However the Pro Serie
s line of database applications were developed on a B & W Mac. If you find any color that has been misused, please notify me so that I may correct it in future releases.
The use of color to group information iC
s listed below:
Color - Page 2
Blue ............ Command buttons.
Red ............. Field names.
Black .......... Information you enter.
Green ......... Shadow boxes and shadow box names.
Cyan .......... On screen information and directBQions.
Magenta ..... Additional Information such as Location, Record # and Dates.
)A*Additional Thoughts on Pro Series - Page 1
Because the Pro Series line of database applications was developed using FileMaker Pro, you now have a very powerful yet simple to use set of management tools for your personal and/or business information.
ng the Sort, Find - New Request and Index commands you can group, display and print your information just about any way you can think of. Use your imagination! The best way to learn what Pro Series can do is toC
experiment with the software.
Apple brought you the hardware, Claris developed the software and I have given you a set of tools that will bring the power of information and organization under your control.
*A1Claris, are you listening? ( Wish List ) - Page 1
Here is a list of ideas that I would like to see added to FileMaker:
1. A dial command, linked to fields using the tab order number.
This would allow phone numbers in repeating fields to be used.
2. VisB
ual effects, like the ones found in HyperCard.
3. A word processor field that would allow end users to combine text and
pictures, like in MacWrite. Set tab orders, etc.
4. Scrolling fields.
&n
+A1Claris, are you listening? ( Wish List ) - Page 2B8
5. User definable balloon help.
6. Publish and scribe.
&n
,A(Version Numbers / Release Dates - Page 5
Package - E:
Pro Series Audio Library ........ Version 1.0 ... 1992/1993
Pro Series Video Library ........ Version 1.0 ... 1992/1993
Pro Series Video Store ........... Version 1.0 ... 1992/1993
Pop Up List - Page 1
Located through out the Pro Series line of database
applications you will find pop up list fields. When this
field type is selected, by tabbing to or clicking in it,
a list of selectable items will appear o
n your screen.
You may select any item from the list by using the
up and down arrow keys, the scroll bar or by typing the first few characters of a word or phrase found within the list.
Pressing the Enter orC; Return key will insert that word or phrase into the field.
)JPD
Pop Up List - Page 2
If a word or phrase can not be found within the list,
you can enter your own information. Just point to
the field can click. This will close the pop up list and
allow you to type your information.
Register
ed user will have the ability to edit or
modify any and all pop up list. See Define Fields from the Select pull down menu.
Also note that many pop up list are linked to the Pro Series Preferences database, foC(r looking up and retrieving information.
Brief
Overview
Importing
Version
Version
Registration
Order
Restrictions
Version
Numbers
Release
Dates
Fonts - Page 1
The Pro Series line of software products were developed using
only the following font families:
1. Geneva
2. Chicago
These are standard fonts that come with all Macintosh computers
and therefore should already be available within your system.
Fonts - Page 2
For those of you using Suitcase II version 2.0 or greater, I
have enclosed a Font ID File to help resolve font conflicts.
Please refer to the user manual that can with Suitcase II for
additional information. See Imported Font IDs.
Map - Page 1
Several Pro Series database applications contain a map of the
United States. Clicking on a region will locate all records or
information pertaining to that region.
To restore your database to normal, use thB
e Find All command located under the Select pull down menu to view all records contained within your database.
Additional maps will be available in the future.
Printing - Page 1
The Pro Series line of database applications contains
several different report formats used in printing.
They are:
1. Mailing Labels - used to produce addresses.
For use with Avery #4146 continuous fo
rm self adhesive address labels.
2. Envelopes - used to produce addresses.
For use with #10 envelopes.
3. Rolodex - used to produce Rolodex style cards for your desktop.
Any 3 x 5 inch continuous C
form cards.
Printing - Page 2
Detailed - used to produce a report which contains
all information pertaining to any given
record.
Continuous - used to produce a report or list in a continuous print-out.
Bkectional - used to produce a report or list in sections rather than in a
(.txt)